Privacy Policy

Fitness Blueprint Ltd

Last updated: March 2026

Fitness Blueprint Ltd ("Fitness Blueprint", "we", "our", or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our services, including:

  • Fitness Blueprint Personal Training

  • The Athlete Blueprint Youth Development Programme

  • The Health Hub Lifestyle Coaching

  • Engine Race Events

  • Our websites, booking systems, and marketing communications

This policy is provided in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Fitness Blueprint Ltd operates coaching services, youth athletic development programmes, lifestyle coaching, and fitness events.

For the purposes of data protection law, Fitness Blueprint Ltd is the data controller responsible for your personal data.

If you have questions about this policy or how your data is handled, please contact:

Fitness Blueprint Ltd
Email: [insert contact email]

2. The Data We Collect

We may collect and process the following types of personal data:

Identity Data

  • Name

  • Date of birth

  • Parent or guardian details (for youth programmes)

Contact Data

  • Email address

  • Phone number

  • Emergency contact details

  • Home address

Health & Fitness Information

For coaching or participation in training programmes we may collect:

  • Medical history

  • Injury history

  • Health conditions

  • Lifestyle information

  • Fitness assessments

This information is only collected where necessary to ensure safe and effective coaching.

Payment Data

Payments may be processed through secure third-party platforms. We do not store full card details.

Technical Data

When visiting our website we may collect:

  • IP address

  • Browser type

  • Device information

  • Website usage data

Event Participation Data

For events such as Engine Race we may collect:

  • Category selection

  • Race times

  • Competition results

  • Photos or media from the event

3. How We Use Your Data

We use your personal data for the following purposes:

Service Delivery

  • Managing bookings and memberships

  • Delivering coaching services

  • Managing youth programmes

  • Running Engine Race events

Safety & Duty of Care

  • Ensuring safe participation in physical activity

  • Managing injuries or health conditions

  • Contacting emergency contacts if required

Communication

  • Sending booking confirmations

  • Providing programme updates

  • Sharing important service information

Marketing

With your consent we may send:

  • Programme updates

  • Event announcements

  • Promotions or offers

You can unsubscribe at any time.

Business Operations

  • Improving services

  • Analysing participation trends

  • Managing business administration

4. Lawful Basis for Processing

Under UK GDPR we process personal data under the following lawful bases:

  • Contractual necessity – to deliver services you have booked

  • Legitimate interests – to operate and improve our business

  • Consent – for marketing communications

  • Vital interests – where health and safety may be involved

Where health data is collected, it is processed only where necessary for safe participation in physical activity.

5. Youth Participants (The Athlete Blueprint)

For participants under the age of 18, we require parent or guardian consent.

Parents or guardians provide:

  • Personal details for the child

  • Medical or relevant health information

  • Emergency contact details

We take additional care when handling children's data and only collect what is necessary for programme participation.

6. Photography & Media

Photos or videos may be taken during:

  • Coaching sessions

  • Youth training

  • Engine Race events

These may be used for:

  • Social media

  • Marketing materials

  • Website content

Where appropriate we will request consent before using identifiable images.

7. Data Sharing

We do not sell personal data.

Your data may be shared with trusted service providers where necessary, including:

  • Booking and scheduling platforms

  • Payment processors

  • Email marketing platforms

  • Event timing or registration providers

  • Insurance providers where required

All third parties are required to protect your data and comply with data protection laws.

8. Data Storage & Security

We take reasonable steps to protect personal data including:

  • Secure booking systems

  • Password protected software

  • Limited staff access to sensitive information

  • Secure payment processing systems

However, no system can be guaranteed completely secure.

9. Data Retention

We only retain personal data for as long as necessary.

Typical retention periods:

  • Coaching client records: up to 7 years

  • Youth programme records: up to 7 years

  • Event participation data: up to 3 years

  • Marketing data: until you unsubscribe

Health information is retained only where necessary for safety and legal purposes.

10. Your Data Rights

Under UK GDPR you have the right to:

  • Access your personal data

  • Request correction of inaccurate information

  • Request deletion of your data

  • Restrict processing of your data

  • Object to certain uses of your data

  • Withdraw consent for marketing

To exercise these rights please contact us.

11. Cookies

Our website may use cookies to improve functionality and analyse website traffic.

You can manage cookie preferences through your browser settings.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle personal data, please contact:

Fitness Blueprint Ltd
Email: [insert contact email]

If you are not satisfied with our response you may contact the Information Commissioner’s Office (ICO):

Information Commissioner's Office

Website: https://ico.org.uk